The QR-bill – the Evolution of Payment Slips

How the QR-bill Works

The QR-bill can be printed or issued digitally. It is the successor to the previous payment slips. The QR-bill consists of a payment section and a receipt. All payment information is contained both digitally in the Swiss QR Code and – as usual – in plain text. This enables the invoice recipient to check the correctness of the payment data after scanning and before approving the payment and, if necessary, to enter payments manually.
 
  • Just like existing payment slips, the QR-bill is divided into two parts – into a receipt (1) and a payment section (2).
  • The Swiss QR Code (3) contains all relevant information needed both for invoicing and for payment.
  • The perforation (4) means that you can easily separate the payment section and the receipt from the invoice and either pay it into the post office, just as you did before, or send it to your bank with the payment order by mail.

 

How the QR-bill is Generated

You can create and print QR-bills yourself in just a few steps. There are some design features to be observed, which are defined in the guidelines. You can find them at PaymentStandards.ch (Link). It is even easier if you digitalize your accounts payable and accounts receivable together with your bank and your software partner now. Since QR-bill and eBill are coordinated, you also have the option of benefiting from the advantages of eBill immediately or in a next step.

How Replacing Payment Slips with QR-bill Works

The QR-bill with QR Reference – Analogous to ISR

The QR reference corresponds to the current ISR reference and is used for simple reconciliation of your invoices with incoming payments. Existing ISR reference numbers can therefore continue to be used. However, it is only permissible to use the QR reference with the QR-IBAN, which is provided to you by your principal bank. This type of reference is used in Switzerland and Liechtenstein.

The QR-bill with SCOR – for International Payment Transactions

The Structured Creditor Reference (SCOR) has the same function as a QR reference. The only difference is that its calculation follows a different logic. Furthermore, it is also used in international payment transactions. A prerequisite for the use of SCOR is the simultaneous use of the IBAN.

Advantages for QR-bill Issuers

  • You print invoices including the payment section and receipt directly on white, perforated paper – no more pre-printed receipts are needed.
  • If desired, you can also issue your QR-bill paperlessly. However, in doing so, you forgo the security and other benefits of the fully digital eBill solution.
  • Easier and faster invoicing in CHF and EUR directly in the invoicing solution without an ISR or ISR bank agreement.
  • An existing ISR reference can be transferred one-to-one and reused as a QR reference in combination with a QR-IBAN.
  • The Structured Creditor Reference (SCOR) simplifies the assignment of a payment in accounts receivable accounting with an identification number that is unique for each transaction. It can be used in combination with the IBAN both in Switzerland and internationally.
  • Incoming payments can be processed fully automatically.

Advantages for QR-bill Recipients

  • Increased automation in the accounts payable process, as all payment information is integrated in the Swiss QR Code.
  • Improved data quality thanks to more and more precise information in a standardized form.
  • Less manual effort thanks to end-to-end automated payment references from the initiating party to the receiver.
  • Invoice information can be included for automatic accounting reconciliation.
  • Simple and secure scanning of payment data in the Swiss QR Code by readers and smartphones instead of manual entry.
  • The ability to scan all payment-related data from the Swiss QR Code offers more efficient payment processing and ensures fewer errors during scanning.
  • Matching of correct data takes place thanks to text information in the payment section.
  • Freedom in the choice of payment channel is still guaranteed: online banking, mobile banking or payments by mail or at the post office counter.

eBill – the digital invoice for Switzerland

Digitalize and automate your invoicing now and simplify payment transactions for your customers in the future with eBill: